Digitized Billing System a Must for Every Housing Society

Introduction of a billing software makes the management of a society much easier. Whether a society is small or large billing is a necessity. It needs to be efficiently done and it is a huge responsibility. But this is a difficult task to handle it efficiently month after month. However much one tries some discrepancy does sneak in. This gives rise to a dispute. The act may be unintentional or just a human error of overlooking. But not everyone believes this fact and gives room for dispute. And most of the disputes in any society management is related to billing and finance. So the easy solution to discard such disputes is to have a housing society management system in place.

Rise in Efficiency with Automation

This kind of a technologically driven solution will bring in a lot of efficiency in billing. The software can do so many other functions but billing and managing the other financial deals is the most important feature that the software needs to handle. Every function is related somewhere or somehow to finance. Hence there should be transparency in such dealings. When every such move and function is digitized there is no room for any kind of manipulation or discrepancy.

Root Cause Dispelled

The root cause of the disputes is mostly only related finance. Now, this has been dispelled so no more disputes and society can function with much more efficiency and transparency.  There is no room for any kind of communication gap when a web-based solution is sought. So each and every society needs to put in place a billing system that is managed digitally.

So how is the software able to bring such a change to the managing of the society. The society management software that is used is fed with all the details of the members. Then each of the facilities that each member or family use is tagged against him or her.  Thus at the end of each month, the usage is calculated and a bill is prepared as per the rate charged for each unit.

Complaint with Different Payment Modes

This bill generation is automatic and is then mailed to each and every member to their email address on the first of every month. This kind of notification makes it easy for each member to know what is due for the month. Then the software will have a payment gateway too enabling each member to log in and make the payment. There may be different kinds of payment modes like digital wallets, cards or even cash. There is a provision to provide a time period for the payments to be done.

Default attracts penalization

If the payment is not done within this stipulated period, then a reminder is sent. All this is done automatically. Once you make the payment it gets registered. Non-payment of dues also get registered and this calls for a notice to be prepared which will be duly sent to that particular member. Further non-compliance may warrant the stoppage of the facility. So if you have not paid your dues for the water supply or piped gas or power supply these facilities may not be supplied to your house anymore.

Automation vs human

The supply for any facility will resume only after the bills are paid.  With such automation in place, all the members will compulsorily comply with the rules and will think twice before defaulting on payment. No one wants to stay in discomfort so they have to conform to the payment norms. If it is a human handling such issues postponement of payment will go on for months. The defaulter will continue to default and the management will find it difficult to handle such situations. Non-payment may eventually resort to stoppage of such facilities. When a human being is involved, the result is a dispute in most cases. But when there is automation compliance is easier. With software use payment default is next to zero so its installation is a must have in all societies.